Effective Date: June 21, 2025
Who We Are
Our website address is: https://atlmed.org
This website is operated by the Atlanta Medical Association, a nonprofit professional organization serving physicians and advancing public health across the metro Atlanta area.

What Personal Data We Collect and Why We Collect It

Comments

When visitors leave comments on the site, we collect the data shown in the comments form, the visitor’s IP address, and browser user agent string to help with spam detection.
An anonymized string (hash) created from your email address may be sent to the Gravatar service to check if you are using it. Gravatar privacy policy.
After comment approval, your profile picture (if available) may be publicly visible with your comment.

Media Uploads

If you upload images to the website, you should avoid including embedded location data (EXIF GPS). Visitors can download and extract location data from such images.

Contact Forms

Any data you submit through contact forms is used to respond to your inquiry or provide requested services. We do not use this information for marketing purposes without your consent.

Cookies

  • If you leave a comment, you may opt-in to saving your name, email address, and website in cookies. These last for one year.
  • A temporary cookie is set when you visit the login page to check browser compatibility (discarded after closing your browser).
  • Upon login, cookies store your login info for 2 days, or 2 weeks if “Remember Me” is selected. Logout deletes these cookies.
  • If you edit or publish content, a cookie storing the post ID is created, lasting 1 day.

Embedded Content from Other Websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). This content behaves the same as if you visited the original website and may collect your data, use cookies, track you, and monitor your interaction.

Analytics

We may use website analytics tools to improve our user experience. These tools may collect non-identifiable technical data such as browser type, page views, or referral links.

Who We Share Your Data With

We do not sell or rent your personal data. Data may be shared with trusted third-party service providers for site functionality, analytics, or security purposes. Visitor comments may be checked through an automated spam detection service.

How Long We Retain Your Data

  • Comments: Indefinitely, including metadata, to recognize and approve follow-ups automatically.
  • Registered Users: We store the information in your profile. You may view, edit, or delete your data at any time (except your username). Admins can also access and edit this information.

Your Rights Over Your Data

You can request:

  • An exported file of your personal data
  • Deletion of your data (excluding data we must retain for administrative, legal, or security reasons)

To make a request, email: info@2j3.2f3.myftpupload.com

Where Your Data Is Sent

Comments may be processed through automated spam detection services.

How We Protect Your Data

We implement secure protocols, firewalls, and access control to protect your personal information. Regular system updates and data monitoring are part of our protection measures.

Data Breach Procedures

In the event of a data breach, affected users will be notified via email and/or website alert within 72 hours, per applicable data protection laws.

Third Parties We Receive Data From

We may receive non-identifiable analytics or service usage data from platforms like Google Analytics, WordPress plugins, or embedded content sources.

Automated Decision Making and Profiling

We do not engage in any automated decision-making or profiling using your data.

Industry Regulatory Disclosure Requirements

As a health-focused organization, we comply with applicable HIPAA privacy standards when relevant and strive to meet nonprofit data use ethics for public health communications.